The Sites area is accessible via the icon in the middle of the left-hand navigator of the Archive Portal administration module. It contains all the Sites hosted by the Archive Portal, whether published (visible to users) or unpublished. The actions present in the different tabs allow you to administer the Sites (adding, deleting, publishing, modifying properties, modifying ACLs, calculating indexes, etc.). The Sites area is divided into 3 tabs:

• Online : List of Sites published on the Archive Portal (accessible to users).
• Ongoing : List of Sites currently being published (not accessible to users).
• All : List of all Archive Portal Sites (published or not).

Online Tab

The Online tab displays all Sites currently published on the Archive Portal, which are therefore accessible to users.

The information displayed in the view columns is as follows:

• Site icon.
• Title : Site name.
• # Documents : Number of documents.
• Size : Data size (in MB).
• Owner : Owner's name.
• Type : Site Type.
• Language : Site Language.
• Categories : List of Categories.

To access a site, as a user would, simply select the Site by clicking on its row and pressing the button on the right side of the screen. You can modify the ACL or properties of one or more sites by selecting them and using the ACLs and Properties entries in the button.

Editing Properties

If you are editing the properties of only one site, the current properties will be displayed in the dialog window that appears:

You will simply need to modify or complete the existing information before updating, using the button.

If you want to change the properties of multiple sites at once, simply select all the desired sites before clicking Update Site / Properties. The dialog box that appears will allow you to select which property(ies) you want to change and specify its new value:

For multi-valued properties like categories, you can either specify new values ​​(by checking New Categories and entering the new values) or add or remove categories to existing ones using the Categories to Add and Categories to Remove entries. Changes are confirmed using the button.

Modification of the LCA

If you are editing the ACL of a single site, the site's ACL entries will be displayed in the dialog window that appears:

You can add new entries using the button and then validate via the button. The type and access level of the entries are modified by selecting the value in the drop-down menus. The names of the roles are to be entered directly in the dedicated field (the comma serves as a multi-value separator). You can delete an existing entry using the button. The final validation of all modifications is done using the button.

If you want to change the ACL of multiple sites at once, simply select all the desired sites before clicking Update Site / ACLs. The dialog box that appears will allow you to select which entry you want to add or remove:

You must use the button to select the name of the person to add or remove. To add a new entry to the ACLs of the selected sites, click the button. To modify an already existing ACL entry, click the button. To remove an entry from the ACLs of the selected sites, click the button. If you need to modify -Default- or Anonymous ACL entries, you need to enter the name into the dedicated text area.

Ongoing Tab

The Ongoing tab displays all the Sites currently being integrated into the Archive Portal and which are therefore not yet accessible to users. In order for a site to be published, it must first be integrated into the portal, then the various indexes (Security, Full Text, Views) must be built, and then its publication status must be changed. The Ongoing tab allows you to track the progress of the various stages of integrating a site into the Archive Portal.

The information displayed in the view columns is as follows:

• Site icon.
• Title : Site name.
• Name : Short name of the site used in URLs to access resources.
• Replica ID : Site Replica ID (used for resolving inter-site document links).
• Folder Path : Path to the folder containing the site data.
• # Documents : Number of documents.
• Size : Data size (in MB).
• Status : Site Publication Status (online , offline , being deleted ).
• Security : Status of creation of the Security Index (created , not created , in the process of being created ).
• FullText : Full Text Search Index Creation Status (created , not created , in the process of being created ). The icon is used instead of to indicate a Full Text index that has indexed the content of the files (Word, Excel, PowerPoint, PDF, text files, etc.) attached to the documents.
• Views : Status of creation of View Indexes (created , not created , in the process of being created ).

Just like the Online tab, here you have the option to open a site via the button or to modify the properties of the sites or their ACLs via the button.

To add one or more sites to the Archive Portal, you must use the button entries :

• Add One Site : We will manually add 1 site and enter all the useful information.
• Upload Sites File : We will use a file that contains the definitions of several sites.

To add a single site, you will need to fill in the fields in the dialog window and press the button:

• Site Name : Unique short name used in URLs. Avoid spaces, accented characters, and special characters (commas, periods, semicolons, colons, etc.).
• Site Folder : Path to the folder where the site data is stored.
• Site Status : Site publication status (visible or not to users).
• Create Search Index : Requests that the Full Text search index be generated immediately.
• Create Security Index : Request that the Security Index be generated immediately.
• Create View Index : Requests that view indexes be generated immediately.

To add multiple sites at once, simply download the text file created from Extraction Station, a sample content of which is shown below:

Site=C125818E0043684A,FolderPath=E:\AP_Data\Arch2023\,Status=ONLINE,SecurityIndex=YES,FTIndex=YES,ViewIndex=YES
Site=C125818E00435A7F,FolderPath=E:\AP_Data\Arch2024\,Status=ONLINE,SecurityIndex=YES,FTIndex=YES,ViewIndex=YES
Site=C125818E00436EB0,FolderPath=E:\AP_Data\Arch2025\,Status=OFFLINE,SecurityIndex=NO,FTIndex=NO,ViewIndex=NO

It contains the same information as manually entered for a site. The Site Name is derived from the name of the directory containing the data. The Replica ID does not contain a separator. The possible values ​​for Status are ONLINE or OFFLINE. The possible values ​​for Index creation are YES or NO.

To create the various indexes, simply select one or more sites and use the menu entries:

• Security Index : Creating the Security Index (first index to be created).
• Search Index : Creation of the Full Text search index (essential to authorize searching within the site).
• View Index : Creating site view indexes.

To change the publication status of sites, simply select one or more sites and use the menu entries:

• Online : The selected sites will be accessible by users (once the indexes are created) after restarting CTServer.exe.
• Offline : The selected sites will no longer be accessible to users after restarting CTServer.exe.
• Delete : The selected sites will be removed from the portal (they will no longer be visible in the All tab) after restarting CTServer.exe.
• Delete + Rename : The selected sites will be deleted from the portal and the directory name will be renamed (adding the Deleted- prefix to the folder name) after restarting CTServer.exe.

Deleting a site from the Archive Portal (Delete or Delete + Rename) does not delete the site's data from the hard drive. It simply removes the site's entry from the Site.xml file so that it no longer appears in the Sites tabs.

All Tab

The All tab displays all Sites declared in the Site.xml file, whether published, in the process of being published, or unpublished.

The information displayed in the view columns is as follows:

• Site icon.
• Title : Site name.
• Name : Short name of the site used in URLs to access resources.
• Replica ID : Site Replica ID (used for resolving inter-site document links).
• Folder Path : Path to the folder containing the site data.
• # Documents : Number of documents.
• Size : Data size (in MB).
• Format : Site data storage format (compressed , encrypted ).
• Status : Site publication status (online , offline , being deleted ).
• Security : Security Index creation status (created , not created , being created ).
• FullText : Full Text Search Index creation status (created , not created , in creation ).
• Views : View Index Creation Status (created , not created , being created ).

Just like the Online and Ongoing tabs, here you have the possibility to open a site via the button, to modify the properties of the sites or their ACL via the button, to build the Indexes via the button or to change their publication status via the button.

You can export all sites managed by the Archive Portal to a text file (SiteList.csv) using the button.